One area to consider for improving the bottom line is to look at how information is managed throughout the organization, particularly document management. This involves all the content, things like documents, invoices, etc.; all the actions, things like reviews, and approvals; and all the processes, these are the repeatable steps that drive the flow of information. Improving how information is managed, the content, actions, and processes, will improve efficiency, reduce risk, and lead to cost savings.

There is another positive outcome to consider with this as well, and it’s a silver lining. With any change comes opportunity, and the right kind of change now can position an organization for even greater success long term.

There are least seven ways that improvements in how information is controlled can influence the bottom line in terms of efficiency, risk and cost savings, and here they are:

Number 1: Make information findable so people can find information, instantly,
every day. Research has shown that among those who are involved with the flow of information, about one-half spend two hours per day looking for what they need to do their jobs. This can translate to hundreds of thousands of dollars in unproductive cost per year.

The objective is to cut down on the time it takes for people to find information, making them more efficient and able to complete their tasks much faster.

Number 2: Automate business processes
Manual processes, especially those that involve paper, have a real tendency to breakdown. As information is routed in steps, for example in review or approval cycles, it’s often delayed, there are interruptions, and any number of user-influenced errors can occur. These processes are a real challenge to manage for accountability. At any point in the course of events, it’s difficult to identify at which step the process is currently in. And looking back at completed processes, it’s extremely tough to identify who did what and when. Consequently, business processes tend to be slow, taking days or weeks to cycle. And it’s this lack of speed, not mention the errors, that are the real burdens on efficiency.

Automating processes using workflow eliminates the need for people to manage processes and allows people to focus their expertise on making decisions and adding knowledge. The flow of information is handled automatically, which not only establishes consistent processing of information, but also shortens cycle times, increases accountability, and leads to greater quality and accuracy of repeatable business process.

Number 3: Improve collaboration
Many companies still use shared file servers to store information, email to share it, and sometimes FTP to exchange files back and forth. But here’s the problem: these methods are unstructured and disconnected. Managing information in this way lacks the necessary controls and collaborative tools to make the most efficient use of corporate knowledge. Files are easily duplicated or lost, information has to be re-created, and versioning is ad-hoc at best. Even worse, in some instances files are silo’d into line-of-business applications, for example a project management application that is only accessible to a few in the company.

The key to improving collaboration is creating a unified, enterprise, work environment where people and knowledge are connected company-wide. This allows the entire company, no matter what area of the business they are in, to leverage the collective intelligence of an organization.

Number 4: Capture a record of every change.
Without a system to manage files as they change, it is quite certain that information will be lost, it will be difficult to reassemble later on, and there will be confusion surrounding which are the correct versions of files.

Documents are not static. They change over time. Automated version control offers a standardized way to capture and organize information in what would otherwise be a chaotic and uncontrolled process. People are more productive and the risk of information loss is minimized. Plus, with version control, everyone immediately knows which is the current version, while previous versions are always retrievable.

Another benefit of version control is that it can reduce risk. Version control eliminates the potential for losing content in prior versions and importantly, it allows for visibility over content history, for example who approved a document and what did the content look like at that time.

Number 5: Reduce the risk of email.
Email may be fast, cheap, and convenient, but it’s a mistake to believe that it’s an informal mode of communication. Email is more and more falling under the scope of regulations such as eDiscovery. For this reason alone, it’s important to view email as business records. But even beyond regulation, there are other aspects of how we use email today that make it more and more important to consider when reducing risk factors.

In many cases emails are used as a primary means of communication among employees, as well as with people outside the company, like customers or vendors. The content within emails, and files attached to them, are often times the most complete and thorough record of history over time. Your ability to quickly research and retrieve information from an email archive not only improves your chances of successfully complying with regulations and legal requirements, but it also helps with matters like researching and exchanging knowledge in hand-offs between people, say for example in times of employee transition.

Number 6: Maintain compliance with regulations
As with email records, some companies also face regulatory requirements that affect all types of information. Information itself can be a liability if it is incorrectly managed. Research varies widely, but some have indicated that as much as 80% of documents reside on user’s desktops, beyond the control and management of any structured information system.

Government regulations, quality standards, and legal requirements are an increasing challenge, and programs that manage for compliance by documenting policies and procedures, applying consistent business processes, and securing information are necessary to reduce exposure to risk. Where quality standards and compliance exist, such as ISO, FDA, and Sarbanes-Oxley, regulated content and processes must be managed using records management.

And finally, Number 7: Eliminate paper storage costs and go Paperless.
Customary storage of paper documents in filing cabinets, archive boxes, and off-site warehouses is a no-value solution. The expenditures of all that paper storage – the space and money spent on it – offers no return in value to the company. It’s an unnecessary operational cost. Filing cabinets take up valuable office space that could otherwise be used for meaningful and productive work areas; and money spent on off-site storage in warehouses could be invested in areas of business that actually have a positive return on the bottom line.

When documents are stored electronically, however, there’s an added value because information can be filed, searched and retrieved instantly. This is a big factor in terms of process efficiency. And there are other areas to consider as well: electronic document storage makes information more accessible, including even outside the office for employees who might be traveling, working at home, at satellite offices, or perhaps even vendors and customers. When documents are accessed, changed, or approved, everything is recorded in an audit log. Electronic document storage also makes it easier to plan for business continuity, so records can be restored quickly and the business can get immediately back up and running. And finally, electronic document storage is a greener, paperless approach that not only reduces storage and its associated costs, but also cuts down on the need for paper and printing.

More and more women are moving into the CEO positions by creating their own Businesses for Women and there is one company in particular really stands out above all the rest as the perfect Businesses for Women and here are just a few of the reasons why they are heads and shoulders above ALL their competitors:

* A company that has already sold over $400 million in 11 months in another country.
* It’s the ONLY superior product of it’s kind available ANYWHERE !
* A product that so far every person I personally know who has tried it will never buy from the store again.
* A rare opportunity with the only product of it’s kind that is about to launch here in the United States.
* How getting in at the very front of this wave is the fastest and least resistant way to make huge residual income.
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* Why trying to sell things to people they don’t absolutely need is a losing proposition with today’s struggling financial climate.
* How we help build your business plus marketing strategies and resources we use to generate hundreds of prospects, paying customers and new distributors.
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This NEW and Innovative Business Opportunities for Women are about to sweep the nation with a product that MILLIONS of people are FORCED to buy, NO MATTER HOW BAD the economy gets, EVERY MONTH!

If you have ever wanted to be in the right place at the right time, hang on to your seat. You are about to be introduced to a fool proof business with the only product of it’s kind that is an absolute necessity for millions of people. With an already prime market buying $100 billion per year (not nutrition or any other luxury item) this patented technology is way beyond the inferior products people are forced to buy in the stores!

Testimonies from personal experiences from users of this NEW product have reported a wide and extremely beneficial array of benefits that are simply astounding!

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The Arroyo administration is promoting indigenous energy exploration to protect the country from shocks brought about by inconsistent imported fuel prices and help solve the global problem on climate change.

Some 400,000 hectares of land in North Luzon, majority of which will be in the villages of Balaoi, Caparispisan and Caunayan in the town of Pagudpud, will be developed and planted with coconut trees to protect the supply of coconut oil for domestic market demand and sustain exports.

Not only will there be development of alternative fuels but also reforestation that promotes cleaner, fresher air; protect and restore the environment and absorb carbon dioxide.

A Coconut Bio-fuel energy plant, covering 9 hectares of land, will be constructed in the coastal town of Pasuqin in the province of Ilocos Norte. The coconut oil mill and bio-diesel plant will produce at least 2,000 tons of coconut oil per month with provisions of up to 25,000 tons; and 300,000 tons of coconut bio-diesel annually.

The first aspect of the project is for the construction of the Coconut Oil Mill plant. Covering an estimated 4.5 hectares, it will consist of a copra warehouse, copra milling section, coconut oil refinery section, copra cake section, storage tanks, administration offices and port facility. The second phase is the construction of the Coconut bio-diesel plant and Coconut shell charcoal processing plant and will cover another 4.5 hectares of land.

The bio-fuel power project is one way of solving the problem of climate change because the use of coconut bio-diesel will contribute to the decline of green house gas emissions in the atmosphere.

Philippines President Gloria Macapagal Arroyo has repeatedly stressed that climate change is already adversely affecting the world and will have catastrophic effects if immediate and adequate actions to curb fossil fuel emission and forest loss are not taken.

Bio-fuel is any fuel obtained from organic matter. It is a renewable source of energy unlike other resources such as petroleum, coal and nuclear fuels. One advantage of bio-fuel in comparison with most fuel types is its biodegradability, thus its handling and use is relatively harmless to the environment.

The bio-fuel coconut oil project will secure the region’s – and the country’s – own source of substitute fuel and lessen dependence on imported fossil fuels. It will also mean job creation and economic upturn for various Philippine industries.

The bio-fuel/coconut oil project will cost P3.5 billion of which P500 million will be for land and infrastructure while the remaining P3 billion will be for the farming of coconut trees, including provisions for livelihood and employment, farm supplies, fertilizers, seedlings, etc.

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The tube bending process procedure with the loading of a tube or pipe into a bender and clenching it in the middle of a pair of dies, the clamping block and the forming die. The tube or pipe is also loosely kept in place in with two other dies, the wiper die and the pressure die. Once locked in, the machinist begins the bending. The tube is drawn around the forming die forming an elbow, u-bend, 2-D or 3-D bent tubes. Tube benders can also be used to straighten out tubes that have already been bent.

Substantial considerations for finding the right tube bender for the job involves what the application will be used for. To select the best machine for the tube bending procedure it is necessary to also be aware of what diameter of pipe or tube will be implemented. Vernier calipers are wonderful tools for attaining these measurements.

The application of bending tubes and pipes is very sensitive and can take a lot of time. CNC tube bending machines were primarly designed to help to cut down on set up time and to get the most out of production. CNC tube benders are great because they limit the chance for mistakes to occur. The computer makes it possible to create any curve path programmed as if it is a straight line path handled by the operator. Computers do not suffer from strain or stress so they can correctly repeat the steps repeatedly without becoming bored or tired. This makes for a high re consistence and highly accurate results. CNC allows for automation which reduces mistakes and helps for reliable quality and ease of performing complex steps in minimal time. CNC tube benders create quality, clean bends in a more accurate, safer, and less costly method than could be done on a large scale manually.

Choosing the right tube bending machine can seem daunting. It is a good idea to select a company with an experienced and educated staff to help walk you through the process of which tube bender is the right one for you.

Tube benders are designed for a wide variety of applications which can include automotive, agriculture, heat exchange units, green houses, furniture manufacturing, medical, structural buildings, and more.

Things to look for in the right tube bender include accurate clamping and bending capacities for large scale production requirements. Other key features are multiple degree angle bends, user friendly controls, safety mechanisms and an ability to select parameter options.

Burr Oak is a world leader in the tube bending field.

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William Wetzel established Protomatic, and that is a high-quality prototype and short-run production machining enterprise. The company is located in a state-of-the-art 30,500 square foot facility in Dexter, Michigan. Protomatic, Inc. offers their own expert in-house design services and prototype production for a variety of businesses including automotive, electronic, medical & optical. They manufacture OEM components, assemblies for land vehicle, aircraft and space vehicles. They specialize in custom connector components, plastic covers, microwave applications, electronic chassis and brackets. Their industrial functions are semiconductor, vision systems, industrial assembly, manufacturing fixtures, custom work holding, optical sensor, hydraulic and pneumatic. Their prototype and service parts incorporate throttle bodies, mass air flow sensors, temperature sensors, light pipes for instrumentation, plastic buttons, instrument panel beams and interior panels. They also make and design surgical tools, operating room tools & equipment. They are an ISO 9001:2000 certified business.

This preparedness saved the business from the worldwide decline of the automotive industry. Companies who have shifted from reliance on the automotive industry have been more likely to fair much better than those who rely on the auto industry as their main source of business.

More companies are understanding the necessity to make an effort to expand the state’s economy to one that is more knowledge and grounded in technology. Military, alternative energy and the medical industries are leading the way for the state.

One way businesses can implement these changes are by taking advantage of grants from the MEDC to re-educate employees to produce new goods. This training could demonstrate to be more beneficial than buying new tools and machinery or advertising ever could be. A well trained staff and good management and leaders can do wonders for helping a company make it when other companies are struggling.

The skilled, accomplished staff, and an capacity to produce custom components and assemblies though CNC machining, metal fabrication and assembling allow for Protomatic to create single component parts to fully assembled turnkey products, custom components, and assemblies to their customers specific needs. They are not cornered into one form of production and only serving one market.

So in these uneasy times, it is clear that variety and adaptability in conjunction with a commitment to excellence is the key to winning in the machining and custom component prototyping business.

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Even though spreadsheets come with a number of problems, they do have some useful features. The major ones are that they are able to create simple calculations, create graphics and manage your business forecasts. We generally find use of these at some point. However, due to the large number of problems spreadsheets have, they simply are not appropriate for tasks like tracking your UK fixed assets.

Although spreadsheets sound like they would be good for storing company asset data, they are simply not as advanced as an asset tracking software UK package.

Up until a point, asset management can live with a spreadsheet, however, once you wish to start storing more assets and keeping more data about each item, the spreadsheet quickly becomes useless.

Here is a list of a few features that every asset management software package should contain.

• It must be able to store enough information for your use. Although a standard spreadsheet has the ability to store vasts amount of data, in some cases it may not be sufficient. The information stored might not be in enough detail as required.

• They must be able to reflect the structure of the company. If the asset sites in a number of sectors within the company, a spreadsheet cannot reflect this type of structure.

• It should be flexible enough to be restructed quickly a easily. Altering the structure and data of a spreadsheet is easy, but once it becomes complex, the task automatically becomes difficult.

• It must be able to cope with calculating several different depreciation levels on different assets. If a number of assets has been purchased all at different points in time, but they are linked together, like a computer, keyboard, mouse and monitor. The software must be able to calculate different price depreciation levels.

• Must be able to handle re-lifeing of assets. If one of your assets is assessed and found to be no longer useless, the levels of depreciation on the item should be changed.

• They must be able to export the data into structured reports. Spreadsheets are not good for creating structured graphical reports.

Those are just a few features that should be contained within any software package designed for asset management. Also it’s the reason why a spreadsheet is not good for adding asset data to a fixed asset register.

Measurement, the act of defining the limits or the extent of any physical phenomena, is also at the base of all man’s scientific and cultural progress.Science without measurement merely results in a qualitative observation-nothing more than an opinion. One that’s subjective, non-repeatable and of almost no value to anyone other than the immediate observer.Science with measurement is defined as a quantitative observation.One that can be repeated, proven or disproven by others using the same methodologies and techniques and not dependent on any interpretation.

Measurement enables us to plot the course of the planets, tell the time, know where we are and check our children’s growth.Accurate measurement of liquids and solids is a key precursor of everyday life. Without accurate level measurement there could be no industrial society or processes.

Making beer and producing life-saving drugs may seem to have nothing in common, but both use vast quantities of dry and liquid raw materials that have to be mixed in the right proportions to ensure potency and effectiveness. Both rely heavily on the use of advanced level switch technology to ensure continuous production to consistently high standards.When it comes to dispensing, we still have to measure the right dosages, whether it’s a pint or 5ml.

There are some cases where you need to measure, but can’t physically contact the substance being measured – either because it mustn’t be contaminated or it’s too hot or corrosive. Radar-based level transmitters provide accurate measurement on a second-by- second basis, even for substances like molten metal or acids.So we would literally be nowhere without measurement – aside maybe from unsuccessful anglers who could really go to town about the size of the ones that got away!Life in any meaningful sense would be impossible, unless you exist entirely at the quantum level, which last time I looked very few of us do!

Hosting an event in the centre of London will often make it more attractive to potential attendees than hosting it on the outskirts. Thus, for example, choosing an event location near Heathrow will enable delegates to travel to the event very easily, typically taking a taxi directly from Heathrow airport to their hotel or even directly to the event location. However, there is not much to see or do in the Heathrow area and, if delegates plan to make the most of their visit to the capital, they may face several long tube journeys to and from central London.

Whatever your event, if you decide to host it in central London, you will almost certainly have to pay a premium. Those expensive central London post codes are easy to identify. If the first three characters of a postcode contain the letter “C” or the number “1″, then the location is very central and you will pay for the luxury of hosting your event there. With the most expensive commercial rents and therefore hire charges being found in postcodes “W1″ (the West End), “EC1″, “EC2″, “EC3″ and “EC4″ (the City of London), “WC1″ ( Bloomsbury and Gray’s Inn) and “WC2″ (Covent Garden, Holborn and the Strand).

Let’s say for example, you are a software company wanting to arrange training sessions for an international client base. You decide to take the route of training room facility hire. You have several different options. One would be to host the event in a hotel. This would have the benefit of convenience: once delegates reach the hotel, they have reached the venue and will have no more travel worries. However, the conference rooms available in hotels are not specially designed to host training events and you may need to factor in the extra work involved in coordinating the hiring and configuration of laptops or PCs, the hire of a projector and so forth.

Another option would be to hire a training room from a specialist training room hire company. Here you would lose the convenience of having the event location coincide with the training venue. However, you can expect to walk into a fully configured training room with all the equipment and facilities you are likely to need such as internet access and a projector connected to the PC being used by the trainer. Most IT training companies will also be happy to install software for you in advance of the trainer, either as part of their standard room hire facility or for an additional hourly charge.

The author is a trainer and IT consultant with Macresource Computer Training, a UK IT training company offering computer training room hire at their London training centre.

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The need for organisations to innovate and embrace disruptive technologies, products and services has never been more important than at present as we emerge from the current recession. The recent global crisis has been “game changing” and organisations that simply expect to pick up from where they where a year ago may find new agile competition invading their market sector. This is because new organisations are not encumbered by old paradigms and structures and can more readily exist in smaller up and coming markets, while more traditional organisations are tied to less appropriate structures.

But why innovate if your customers are once again placing orders for product and services in ever increasing volumes. Professor Ian Philips of ARM and visiting professor at Liverpool University, confirms that half of the income earned by a technology company in five years time will be from things they have no perception of today. In other words if an organisation does not research new innovative technologies then its revenue will only be half of what it could be in five years time.

It is accepted that this nominal five years will vary from industry to industry, but the principle remains the same and those that do embrace this principle and make a real investment will prosper and ultimately take market share from those who don’t.

We can not imagine things of which we have no knowledge

… Much less can we have capability in things we do not know about in any depth. Every organisation is limited by its own internal paradigms which constrain its ability to think truly “out of the box”. External collaboration is therefore an essential part of any innovation process. It opens the path to seeing problems and concepts from completely different perspectives and makes us aware of previously unknown opportunities and solutions. It therefore enables companies to break out of long held paradigms that were restricting their expansion.

Given that it is the capabilities of the people in the organisations, managers and employees alike that are key to the development of new products and services, then unlocking the creative energy of employees in all areas of the company will present the organisation with new opportunities. Collaborating at the individual employee level broadens perspectives and allows for creative input outside of the organisation’s normal perspective. Through collaboration an organisation may become aware of new markets for its existing technology base or just as importantly new threats to its existing markets.

But as every manager knows the skill is in managing creativity successfully. It is so easy to go to extremes with valuable resource being used on ideas which are simply never going to be strategic to the organisation. Or the opposite where creativity is so controlled that the only ideas that ever make progress are simply ones that provided small advances to an existing product or service. Developing a management process for this early creativity and for investment in things that may not have an immediate market calls for a different approach to the process normally used for evaluating investment decisions. Investment has to be filtered, that is a commercial fact of life, but the key is to develop strategic thinking that embraces new prospective scenarios that may emerge. These scenarios may involve accepting the possibility of new cost structures or margin levels that are unacceptable today. Recognising that entry into new markets may involve structural change in order to allow for future business development to take place.

There is help

So how to collaborate? companies may simply decide to collaborate on a pure commercial basis or find mutual value in sharing work in a particular area. However in Europe there is a culture of collaborative research that is supported by national governments and by the European Commission with investment from taxation. The UK government runs its own technology programmes with investment in the hundreds of millions but the EU has its flagship Framework programme with a seven year budget of over 50 Billion Euros. The programme covers ten thematic areas from aerospace to ICT and the bio sciences. Thousands of companies participate every year when the Commission ”makes a call” for proposals. The programme is especially generous to small and medium sized companies with up to 75% of any research costs being reimbursed.

However the main benefit of participating in these programmes is the way they bring companies of all sizes and nature together in a collaborative adventure, sharing ideas and working towards exploitation of new products and services.

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